What should I do with all these outdated files ?

Gramm/Leach/Bliley Act 1999

Gramm/Leach/Bliley Act of 1999 states that financial institutions have an obligation to respect the privacy of its customers and to protect the security and confidentiality of those customers’ nonpublic personal information.

Bids & Proposals

Protect your potential sales by keeping important documents out of the hands of your competitors.

HIPAA 1996

HIPAA is the Health Insurance Portability and Accountability Act of 1996, a federal law designed to prevent abuses of personal health information (PHI), including unauthorized access of this information. It applies to all individuals or organizations that retain or collect health related information such as hospitals, doctors, dentists, chiropractors, counselors, insurance offices, billing centers, collection agencies, and human resource departments.

Personnel Files

You are entrusted with the information about your employees and they have the legal right to have this data protected. Discarded employee files should be destroyed before disposal.

Accounting Records

All business have financial information that must be protected.

Payroll Records

Employers are responsible to protect the personal information of their employees.

Identity Theft

Identity theft occurs when someone uses your personal information without your permission to commit fraud or other crimes.

FACTA 2003

The FACT Act is the Fair and Accurate Credit Transactions Act of 2003, a federal law designed to reduce the risk of consumer fraud and identity theft created by improper disposal of consumer information. It applies to virtually every person and business in the U.S. and requires the destruction of all consumer information before it is discarded.

Sarbanes-Oxley Act of 2002

Sarbanes-Oxley Act of 2002 – (SOX) was established to set up records management compliance for all publicly traded companies and their auditors and accountants.

Medical Records

Medical Records fall under the guidelines of HIPAA and this patient information must be protected.

Credit Card Receipts

Credit Card Receipts should not be discarded casually because they contain important information about your account.

Industrial Espionage

Industrial Espionage is the acquisition of trade secrets from business competitors. The Industrial Espionage Act of 1996 (EEA - Economic Espionage Act) made it a criminal offense to steal trade secrets.

Research and Development Data

Research and development data contains information that would interest any competitor. Safeguard your business from the theft of this proprietary information.

Customer Lists

Customer lists are an important aspect of your business that should not fall into the hands of your competitors.

Sales Lists & Pricing

Sales lists and pricing from your business can give your competitors an edge. Eliminate this risk by shredding the information before you discard it.

Bank Statements & Canceled Checks

Bank statements and canceled checks should be reconciled regularly and any discrepancies should be reported immediately to your bank or credit union. These documents should be destroyed before being discarded.

Employment Applications & Resumes

You are entrusted with the information about your employees and they have a legal right to have this data protected. Discarded employee files should be destroyed before disposal.

How Do I Protect My Business?

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